Minutes of the EXECUTIVE COMMITTEE MEETING

Number : 6                                  Date : September 9, 2002                            Place : London, UK

Attendance :

P. Bisch, President

R. Flesch, Vice President

B. Skipp, Vice President

A. Ansal, Secretary General

F. Braga, Secretary

C. S. Oliveira, Ex. Com. Mem. Portugal

M. Koller, Ex. Com. Mem. Switzerland

R. Musson, ESC Representative

 

Absentee :

P. Carydis, Ex. Com. Mem. Greece

M. Tomazevic, Ex. Com. Mem. Slovenia

Observer :

R. May, Chairman of 12 ECEE

Prologue

The Sixth Meeting of the Executive Committee of the European Association for Earthquake Engineering was held in London, UK on Monday September 9, 2002 between 12:30 and 14:30 during the 12th ECEE.  The Executive Committee meeting was chaired by the President.

Agenda :

1.    Approval of the Agenda

2.    Approval of the Minutes of the Fifth EC. Meeting

3.    Report of the President

4.    Report of the 12th ECEE Chairman Dr. Robert May

5.    Report of the Secretary General

6.    EAEE General Assembly

7.    Financial Matters

8.    Bulletin of Earthquake Engineering

9.    Task and Working Groups

10.  Guidelines for organising ECEE

11.  Closure

Item 1:    The Agenda of the Meeting was approved by all members present. 

Item 2:    The minutes of the Fifth Executive Committee Meeting were approved and signed by all the Executive Committee Members present in the meeting.

Item 3:    The President summarised his activities during his term and expressed his thanks to all Executive Committee Members for their support during the past four years.  He also thanked Dr. May and the 12th ECEE Organising Committee for all their efforts. 

Item 4:    Dr. Robert May, the Chairman of the 12th ECEE, made a brief presentation about the organisation of the 12th ECEE.  He summarised the preparations and informed the Executive Committee about the details concerning the conference and about other planned activities.

Item 5:    Secretary General expressed his gratitude to all members of the Executive Committee and especially to the President Philippe Bisch for all his sincere efforts.  He briefly presented his report summarising the activities of the EAEE Central Office during the last four years. 

       The Secretary General presented the formal applications from Romania, Armenia, Ukraine, Georgia, and Kazakhstan to the Executive Committee.  The membership applications were discussed in the Executive Committee.  The applications from Romania and Armenia were approved by the Executive Committee and Secretary General was asked to inform the Delegates of the two new member associations about the decision of the Executive Committee and to invite them to the EAEE General Assembly.  It was decided to leave the evaluation of the very recent applications made by Ukraine, Georgia, and Kazakhstan to the next Executive Committee.  It was decided to invite Dr. Mark Klyachko from CENDR as observer to the EAEE General Assembly. 

       The Secretary General informed the Executive Committee about the proposal of European Seismological Commission to organise the 2006 conference together.  Executive Committee after debating this issue has decided to submit this proposal to the EAEE General Assembly and ask for authorization to negotiate the details of the joint conference with ESC and with the local organising committee.

       The Secretary General showed one of the plaques to be given to the Honorary Members during the Conference Dinner in recognition of their contributions and devoted efforts in the field of European Earthquake Engineering that was decided among the Executive Committee by e-mail correspondence. 

Item 6:    The Executive Committee discussed the procedures in the General Assembly and approved the Draft Agenda.  The Secretary General informed the Executive Committee that there was only one complete and correct application to organise the European Conference in 2006 submitted by the Swiss Society for Earthquake Engineering and Structural Dynamics.  The last minute application of Turkish National Committee for Earthquake Engineering to organise the next European Conference in 2006 was incomplete without the necessary details concerning the organisation.  It was decided to ask the Turkish National Committee to submit more detailed and appropriate application to organise the European Conference in 2010.  It was decided to submit the proposal of the Swiss Society for Earthquake Engineering and Structural Dynamics to organise the 13th ECEE in Geneva to the EAEE General Assembly.

Item 7:    The Executive Committee discussed the membership fees for different membership categories.  It was decided to propose to the EAEE General Assembly the following membership fees.

Membership Type

Fees Per Year

Individual Membership

(Electronic Subscription to BEE)

25 Euros

Individual Membership

(Printed Version Subscription to BEE)

45 Euros

Member Associations

(Printed Version Subscription to BEE)

1 Euro per Member

Minimum of 50 Euros

Organisational Members

(Printed Version Subscription to BEE)

200 Euros

Item 8:    The Secretary General summarised the preparations for the publication of the Bulletin of Earthquake Engineering that will be published by Kluwer Academic Publishers.  He informed the Executive Committee about the Editorial Board and about the publication date for the first issue.

Item 9:    The Secretary General summarised the activities of all the Task Groups.  He informed the Executive Committee about the letters he received from Prof. Yarar, the Coordinator of TG4 and from Prof.Sandi, the Convener of WG10.  Both expressed their desires to be excused from being their posts as Coordinator of TG4 and Convener of WG10 respectively.  The Executive Committee approved the ending of TG4 and WG10 activities and decided to recommend to the next Executive Committee the extension of the activities of the remaining eight task groups.

Item 10: The Secretary General presented the draft version of the Guidelines for European Conferences on Earthquake Engineering.  The EC discussed and made some suggestions.  The guidelines need to be modified and discussed in the future EC meetings.

Item 11: The last and Sixth Executive Committee Meeting for the 1998-2002 term ended with the thanks of the President to all members of the Executive Committee and to Dr. May for their hospitality and for their efforts in organising the 12th ECEE.

 

Atilla Ansal

Secretary General