Minutes of the EXECUTIVE COMMITTEE MEETING

Number : 1                             Date : September 13, 2002                            Place : London, UK

Attendance :

Absentee :

Robin Spence, President

Rafael Blasquez, Spain

Panayotis Carydis, Vice President

Carlos Oliveira, Portugal

Martin Koller, Vice President

Observers:

Atilla Ansal, Secretary General

Avigdor Rutenberg, Coordinator of TG8

Mauro Dolce, Secretary

 

Rainer Flesch, Treasurer

 

Peter Fajfar, Slovenia

 

Pierre-Alain Nazé, France

 

Roger Musson, ESC Representative

 

Prologue :

The first Meeting of the new Executive Committee of the European Association for Earthquake Engineering was held in London, UK on Monday September 13, 2002 between 11:00 pm and 12:30 pm during the 12th ECEE.  The Executive Committee meeting was chaired by the President.

Agenda :

1.    Approval of the Agenda

2.    Remarks by the President

3.    Remarks by the Secretary General

4.    Election of Secretary and Treasurer

5.    Guidelines for ECEE

6.    Task Groups

7.    Bulletin and Web Pages

8.    Membership Applications

9.    Financial Issues

10.  Miscellaneous

Item 1:    The Agenda of the Meeting was approved by all members present. 

Item 2:    The President welcomed the members and s the first Executive Committee meeting. He expressed his thanks to all Executive Committee members and EAEE Delegates for his election.

Item 3:    Secretary General summarised his views concerning the issues that will be in the agenda of the new Executive Committee during the coming four years. The first issue is the joint conference with ESC.  Since the EAEE General Assembly has given the responsibility for the final decision concerning the joint conference in 2006 to the Executive Committee, it will be necessary for the Executive Committee to participate in the discussions between the local organising committees of ESC and EAEE and reach a decision concerning the organisation of the 13th ECEE.  The second issue is the Bulletin of Earthquake Engineering and individual membership.  Efforts need to be spent for the publication of high quality issues and increase the number of individual members.  The third item is the coordination of the Task Groups activities.  The fourth item is the organisation of the regional seminars or workshops during the coming years. 

       He expressed his hopes to have more than one regional seminar or workshop in the coming four years period and asked the Executive Committee members for their support.

       The Secretary General also suggested the use of e-mail correspondence among Executive Committee members to exchange suggestions and for issues that need rapid decision by the Executive Committee.

Item 4:    According to most recent version of the EAEE Statutes, the election for the posts of Treasurer and Secretary need to be conducted during the first meeting of the new Executive Committee.  The Executive Committee discussed this item briefly and the nomination of Mauro Dolce as the Secretary and Rainer Flesch as the Treasurer was approved unanimously by the members present.

Item 5:    The Secretary General informed the Committee about the status of the Guidelines for organising European Conferences on Earthquake Engineering.  The first draft of the Guidelines was reviewed briefly by the previous Executive Committee but in order to finalise this document the present Executive Committee need to work on this document in the coming months. The final approval of the guidelines can be decided in the future meetings of the Executive Committee.

Item 6:    The Secretary General summarised the latest situation with the Task Groups.  He mentioned that there are presently eight Task Groups that needs the approval of the Executive Committee for the extension of their activities.  These are namely;

TG2 on "Strong Motion Records for Engineering Applications", Coordinator: Prof. N.N. Ambraseys

TG3 on "Earthquake Hazard, Earthquake Risk and Earthquake Scenarios", Coordinator: Prof. Mauro Dolce

TG5 on "Seismic Isolation of Structures", Coordinator: Dr. Alessandro Martelli

TG6 on "Earthquake Geotechnical Engineering and Microzonation", Coordinator: Prof. Atilla Ansal

TG7 on "Development of Shaking Table Testing Techniques", Coordinator: Prof. R. T. Severn

TG8 on "Seismic Behaviour of Irregular and Complex Structures", Coordinator: Prof. Victor Rutenberg

TG9 on "Repair and Strengthening in Seismic Regions”, Coordinator: Prof. Alberto Castellani

TG10 on "Seismic Aspects of Historical Monument Preservation", Coordinator: Prof. Costas Srymakezis

       All of these Task Groups have presented their reports to the Central Office.  The Coordinators of the five of these Task Groups made oral presentations during the Special Session on September 11 and the reports concerning these presentations are included in the CD of the 12ECEE.  The Executive Committee need to review the activity reports as well as the suggestions of the Coordinators.  The extension of the Task Group activities will be in the agenda of the next Executive Committee meeting for discussion and approval.

       The Executive Committee discussed briefly some possibilities for new Task Groups and decided to discuss these in more detail in the next meeting.

Item 7:    The Secretary General summarised the present status of the Bulletin of the European Association for Earthquake Engineering.  He said that Central Office is planning to publish one more issue for the year 2002 similar to previous issues for the smooth transition to the publication of the Bulletin of Earthquake Engineering as decided by the previous Executive Committee.  He proposed to initiate an electronic biyearly EAEE news letter in the year of 2003 that would be forwarded to all members and that will also be available for downloading in EAEE web pages.

       He summarised the existing status of the EAEE web pages.  He informed the Committee that the site name (eaee.org) was purchased from an American Internet company with the yearly cost for the name and for forwarding services being approximately 19 US dollars.  He also mentioned about his intentions for establishing an EAEE server and an EAEE digital library in his new location at Kandilli Observatory and Earthquake Research Institute of Bogazici University.  He will try to insert all the EAEE related activities and proceedings from the EAEE Conferences and Regional Seminars to this new server to make them available to all members.  He asked all the members for their support for supplying EAEE related publications so that the Central Office and EAEE Library can at least have a hard copy of most of the material. 

       The Executive Committee approved the publication of the biannual electronic EAEE  News Letter and establishment of EAEE Library at Kandilli Observatory and Earthquake Research Institute of Bogazici University and asked the Secretary General to inform the Committee about the progress in the future.

Item 8:    Secretary General informed the Committee about the applications he received from Ukraine (Association for Ukrainian Earthquake Engineering), Georgia (Georgian National Committee of Earthquake Engineering & Engineering Seismology) and Kazakhstan (Public Regional Foundation for Development of Earthquake Engineering) national associations to become EAEE member associations.  The Committee discussed these applications and decided to take these applications into consideration during the next Executive Committee meeting.

       The requirements for the individual membership were discussed briefly along with the approval procedure for individual membership applications.  It was decided that these applications should be handled by the Secretary General and he should inform the Executive Committee about the progress and the names of the new members.

Item 9:    The financial situation that will be developing was discussed briefly.  It was decided to inquire the requirements for opening an EAEE bank account in Austria by the Treasurer Rainer Flesch.  The Secretary General informed the Committee concerning the collection of the membership fees and the informal agreement with Kluwer Academic Publishers about the transfer of BEE subscription fees biannually.  The Executive Committee asked the Treasurer Rainer Flesch to prepare a draft budget for 2003 to be considered in the next Executive Committee meeting.

Item 10: The President expressed his ideas concerning possible future activities of EAEE.  He stressed the importance of a good start for the EAEE Journal, Bulletin of Earthquake Engineering and the need for the individual membership drive.  He talked about European hazard map, about field missions and EAEE contribution to these activities in the future.

       In relation with the field missions, the Executive Committee discussed the recent situation concerning the EAEE Earthquake Charta.  It was decided that Secretary General should try to get names for the responsible persons from each member association and put this list of names with all the related information into EAEE web pages.  The Secretary General informed the Executive Committee about the developments in the European Seismological Society concerning the establishment of the Subcommission on Field Missions.  There was a general agreement among the Executive Committee members concerning the importance of this issue and that EAEE should make all the efforts to support the ESC Subcomission on Field Missions.

       The relationship with the EU concerning earthquake engineering was discussed and it was decided to make efforts to get in contact with the related agencies to brief them about EAEE and about the capabilities and possibilities for establishing closer cooperation.

       The meeting ended with the thanks of the President to all participating members.

 

Atilla Ansal

Secretary General